IMPORTANT INFO



Important Information.

Your responsibility

Adults are responsible for the children in their care at all times and must stay with their children for the duration of the session.

Adults are responsible for the conduct of children in their care at all times.

NFHE - Explorers is a club - not an educational provider..

Allergies -
We can not guarantee the hall or people inside the hall will be nut free or free of other substances which may cause
an allergic reaction. This is a public area and we have no control over allergy risks. We do ask that children and adults do not bring nuts, or products containing nuts to the group however we can not enforce or this or take responsibility for checking that this request is complied with.

It is the responsibility of the adult in charge of the child to assess the risk for each activity the child may participate in and ensure their children behave in a safe and responsible way.

Your privacy

NFHE will not collect or keep any information on you or your children other than that provided by you when registering. NFHE will not provide, sell or otherwise make available any information to third parties. unless we have your express permission to do so.
NFHE sometimes organises events provided by a third party who do require that we pass on certain information when you sign up for that course. You will always be advised what information will be passed on to a 3rd party when you sign up for a course.

New Forest Home Educated - Explorers group gives no warranty whatsoever that any such information will be accurate or complete at any particular time or at all. If you see any information on the Website that you think is inaccurate then please let us know by contacting us.

New Forest Home Educated- Explorers does not necessarily endorse the content of any third party material made available on the Website or via the sessions and subject material provided. Any advice, recommendations, views and/or opinions contained within such third party material are those of the author or contributor and not the NFHE-Explorers group.


Constitution

1. Name

The Club will be called New Forest Home Educated – Explorers known as NFHE
NFHE is a not for profit group.

2. Main Objective

The main objective for which the club is established is for the promotion of activities to home educated children namely but not limited to STEM, Art, Code and Environmental.

3. Subsidiary Objectives

The club shall have the following subsidiary objects:

  • Endeavour to arrange opportunities  for children educated otherwise that they would normally be entitled to if educated in a school.
  • To raise funds which pay for equipment for use at the club.
  • To promote the club within the local community and to the home educated community.

4. Members / Visitors

All members / visitors will be subject to the regulations of the constitution and by attending the club will be deemed to accept these regulations and codes of practice that the club has adopted.

5. Members / Visitors Fees

Club fees will be agreed on annually by the committee and are payable at each session.

6. Officers of the Club
The officers of the club will be:

  • Chair
  • Secretary
  • Treasurer

Officers will be elected annually at the AGM. All officers will retire after a set time period but may be eligible for re-appointment.

7. Committee

The club will be managed through the Management Committee consisting of:

  • Chair
  • Secretary
  • Treasurer

 

  • The Management Committee will be convened by the Secretary of the club and hold a minimum of 1 meeting per year.
  • The quorum required for business to be agreed at Management Committee meetings will be 2 (two).
  • The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.
  • The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
  • The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

8. Finance

  • All club monies will be banked in an account held in the name of the club.
  • The Club Treasurer will be responsible for the finances of the club.
  • The financial year of the club will end on 1stst September.
  • A statement of annual accounts will be presented by the Treasurer at the AGM.
  • Cheques or any other payment instruction can be made by any one of the named signatories.

9. Annual General Meetings

  • Notice of AGMs will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
  • Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
  • Elections of officers are to take place at the AGM. All senior members have the right to vote at the AGM.

10. Safeguarding Children

Members / Visitors are responsible for the safety of their own children attending the club at all times.

11. Equity Policy Statement

  • The club respects the rights, dignity and worth of every person and will treat everyone equally regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.

12. Discipline and Appeals

All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club’s safeguarding children and young people policy and procedures. The club designated officer is the lead contact for all members in the event of any safeguarding concerns.

All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within 7 (seven) days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 (seven) days of the hearing. There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 7 (seven) days of the Secretary receiving the appeal.

13. Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

If, upon the winding up or dissolution of the club, there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, it shall not be paid or distributed among members of the club. Instead, such property shall be given or transferred to some other institution or institutions having main objects similar to the main objects of the club.

The institution or institutions to which the property is to be given or transferred shall prohibit the distribution of its or their income and property among its or their members to an extent at least as great as is imposed on the club.

Members of the club shall select the relevant institution or institutions at or before the time of dissolution, and if and so far as effect cannot be given to such provisions, then the property shall be given or transferred to some charitable object.

14. Amendments to the Constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

15. Income and Property

The income and property of the organisation shall be applied solely towards the promotion of its main object(s) as set forth in the Constitution.

No portion of the organisations income and property shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise howsoever by way of profit, to the members of the organisation.

No Officer shall be appointed to any office of the organisation paid by salary or fees, or receive any remuneration or other benefit in money or money’s worth from the organisation. However, nothing shall prevent any payment in good faith by the organisation of:

  • Reasonable and proper remuneration to any member, Officer or servant of the organisation (not being an officer) for any services rendered to the organisation;
  • Interest at a rate not exceeding 5% per annum on money lent by Officers or other members of the organisation to the organisation;
  • Reasonable and proper rent for the premises demised and let by any member of the organisation (including an Officer) to the organisation;
  • Reasonable and proper out-of–pocket expenses incurred by any Officer in connection with their attendance to any matter affecting the organisation;
  • Fees, remuneration or other benefit in money or money’s worth to any Company of which an Officer may be a member holding not more than one hundredth part of the issued capital of such company.

16. Keeping of Accounts

Annual accounts shall be kept and made available to the Revenue Commissioners on request.